Enterprise Information Mangement

M-Files Enterprise Information Management system provides enterprise-level tools to store, find, access and manage content across platforms, systems and repositories.

Information in all its formats is at the core of most processes at an enterprise. And, in today’s fragmented information architecture, it is vital to be able to find relevant information when needed and manage information efficiently.

M-Files offers a federated approach to storing information. You can use it as a repository of its own for all information or choose to store data where it currently resides and just connect to it and manage it with the help of M-Files, metadata, and artificial intelligence. The decision whether to migrate data or not is totally up to you as M-Files connects to most common systems and repositories.

Save time with easy information management

The M-Files EIM solution offers you the familiar user experience of a “Google-like” Quick Search. In addition, it offers advanced search options that are still easy to use.

You can create Views and Virtual Folders for browsing documents with different criteria. And no matter where or when your employees need access to relevant documents – M-Files works from the office, with a web application, or even on a mobile phone. You can even access the network folders with a mobile device.

Easy maintenance brings direct cost savings

Does your IT spend too much time updating various document applications?

That is a problem of the past. M-Files now comes with monthly automatic updates. You always have the latest features and security updates available when they are released. Your IT can focus on value-added services rather than manual updates.

Your own administrators can easily add new vaults and scale the system as your implementation scope or business grows.

Flexible and safe collaboration

In M-Files, collaboration is easy. There is always just one version of a document, and that document can be found in the relevant context, whether it’s the project at hand, the working process, or any other criteria, and shared with colleagues and external partners. Version history is automatically stored.

Redlining, annotations and other co-authoring tools make it easy to write and edit content together with colleagues, partners and customers.

M-Files provides robust security features like access controls, audit trails, authentication, file encryption and more.

M-Files enterprise information management scales with your business

M-Files is a flexible platform that scales without a large IT project. Your administrators can easily modify the set-up after the initial implementation. Your EIM system follows your business dynamically.

In addition to core elements like document management and enterprise content management, M-Files enterprise information management solution offers several add-on modules and features that help automate your processes across functions.

Artificial intelligence as a key to enterprise efficiency

M-Files uses AI to automate document management workflows, and to identify business-critical data from the clutter. The Intelligent Metadata Layer provides the intelligence services and helps you manage information across different systems and repositories.

You can crawl through huge amounts of data automatically, identify patterns in content, and tag relevant content with metadata. Automatic metadata and new intelligence services help improve the efficiency of office work.